Privacy Policy

Last Updated: 2025-12-10

1. Introduction

The Atlas Research Foundation ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [insert website URL] (the "Site") or contact us via the provided channels.

By using our Site, you consent to the data practices described in this policy.

2. Data Controller

The data controller responsible for your personal data is:Atlas Research FoundationEmail: office@atlasresearchfoundation.orgPhone: +43 664 308 5228

3. Information We Collect

We collect information that you provide directly to us and information collected automatically.

A. Information You Provide Voluntarily:

• Contact Information: When you use the contact form, send us an email, or register for an event, you may provide your name, email address, phone number, and any message content.
• Event Registration: For event registration, we may collect professional details, affiliation, and dietary preferences if relevant.
• Communications: Records of your correspondence with us.

B. Information Collected Automatically:

• Technical Data: When you visit our Site, we automatically collect certain information via cookies and similar technologies. This may include your IP address, browser type, operating system, referring URLs, pages viewed, links clicked, and the dates/times of your visits.
• Cookies: We use cookies to operate the Site securely and, subject to your consent, for analytics to improve our Site and for marketing purposes. You can manage your cookie preferences via the cookie banner on our Site.

4. Purposes and Legal Basis for Processing Your Data

We use your information for the following purposes based on the corresponding legal grounds:

Purpose of ProcessingLegal Basis

To operate, maintain, and secure our Site.

Legitimate interest (ensuring network and information security).

To respond to your inquiries and communicate with you.

Legitimate interest (responding to user requests) or performance of a potential contract.

To manage event registrations and participation.

Performance of a contract (for the event) and legitimate interest (organizing our events).

To analyze Site usage and improve our content and user experience (analytics cookies).

Your consent (for non-essential cookies).

To send newsletters or marketing communications (if you opt-in).

Your consent.

To comply with legal obligations.

Compliance with a legal obligation.

5. How We Share Your Information

We do not sell, trade, or rent your personal data. We may share information in the following limited circumstances:

• Service Providers: With trusted third-party vendors who assist us in operating our Site, conducting our business, or serving our users (e.g., website hosting, email service providers, analytics providers), provided they agree to keep this information confidential.
• Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• Protection of Rights: To protect and defend the rights, property, or safety of the Atlas Research Foundation, our users, or others.

6. International Data Transfers

Our Site is hosted within the European Economic Area (EEA). If we transfer your data to service providers outside the EEA, we will ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission.

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Retention periods vary depending on the type of data and purpose. For example, contact form submissions are typically kept for a reasonable period to handle follow-up. Analytics data is aggregated and anonymized where possible.

8. Your Data Protection Rights

Depending on your location (particularly if you are in the EU/EEA or UK), you may have the following rights regarding your personal data:

• Right of Access: To request a copy of the data we hold about you.
• Right to Rectification: To correct inaccurate or incomplete data.
• Right to Erasure ("Right to be Forgotten"): To request deletion of your data under certain conditions.
• Right to Restriction of Processing: To request we temporarily or permanently stop processing some of your data.
• Right to Data Portability: To receive your data in a structured, machine-readable format.
• Right to Object: To object to processing based on our legitimate interests.
• Withdraw Consent: To withdraw your consent at any time where processing is based on consent (e.g., for marketing).

To exercise these rights, please contact us at office@atlasresearchfoundation.org. You also have the right to lodge a complaint with a supervisory authority in your country of residence.

9. Cookies and Similar Technologies

Our Site uses cookies. You were presented with a cookie preference banner upon your first visit, where you could choose to accept only necessary cookies, accept all, or customize your settings. You can change your preferences at any time by clicking on "Cookie Preferences" in the footer of our Site.

10. Links to Other Websites

Our Site contains links to other websites (e.g., links to view team members' CVs). This Privacy Policy applies only to our Site. We encourage you to review the privacy policies of any third-party sites you visit.

11. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by the "Last Updated" date at the top of this page. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:Email: office@atlasresearchfoundation.orgPhone: +43 664 308 5228